Information in accordance with article 13 GDPR

Cookie Policy for BIBA Medical

This is the Cookie Policy for Global Cardiovascular Awards organised by BIBA Medical, accessible from www.globalcardiovascularawards.com 

What Are Cookies

As is common practice with almost all professional websites, this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it, and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored, however, this may downgrade or 'break' certain elements of the site's functionality.

How We Use Cookies

We use cookies for a variety of reasons detailed below. Unfortunately, in most cases, there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not, in case they are used to provide a service that you use.

Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore, it is recommended that you do not disable cookies.

The Cookies We Set

• Account related cookies: If you create an account with us, then we will use cookies for the management of the sign-up process and general administration. These cookies will usually be deleted when you log out, however, in some cases, they may remain afterward to remember your site preferences when logged out.
• Login related cookies: We use cookies when you are logged in so that we can remember this fact. This prevents you from having to log in every single time you visit a new page. These cookies are typically removed or cleared when you log out to ensure that you can only access restricted features and areas when logged in.
• Email newsletters related cookies: This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users. 
• Orders processing related cookies: This site offers e-commerce or payment facilities and some cookies are essential to ensure that your order is remembered between pages so that we can process it properly.
• Surveys related cookies: From time to time we offer user surveys and questionnaires to provide you with interesting insights, helpful tools, or to understand our user base more accurately. These surveys may use cookies to remember who has already taken part in a survey or to provide you with accurate results after you change pages.
• Forms related cookies: When you submit data through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.

Third Party Cookies

In some special cases, we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

This site uses Google Analytics which is one of the most widespread and trusted analytics solutions on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.

More Information

Hopefully, that has clarified things for you and as was previously mentioned if there is something that you aren't sure whether you need or not it's usually safer to leave cookies enabled in case it does interact with one of the features you use on our site.

However, if you are still looking for more information then you can contact us via email: info@bibamedical.com .

Changes to our Cookie Policy

We may update our Cookie Policy from time to time. We will notify you of any changes by posting the new Cookie Policy on this page. You are advised to review this Cookie Policy periodically for any changes.

General BIBA Medical data use terms and conditions

In order to deliver a wide range of services related to our Global Cardiovascular Awards participants, we process certain categories of your personal data which we receive from you. For the purpose of transparency and in accordance with Article 13 of the General Data Protection Regulation (GDPR), we therefore want to inform you about the data processing as follows:

1. General information

The controller of the data processing is BIBA Medical, 526 Fulham Road, London SW6 5NR, United Kingdom. BIBA Medical has a series of affiliated websites pertaining to different areas of the medical sphere and our websites are hosted within the UK.

2. Legal basis for data use

For all BIBA Medical activities we adhere to British and European data protection legislation, in particular the EU GDPR and the Data Protection Act UK. Our data processing is in our and our exhibitors’ legitimate business interests, namely regarding the use of your data for the purposes of promoting the Global Cardiovascular Awards, by the sending of newsletters, event information as well as related promotional information by email or post.

For any request and further information regarding the processing of your personal data please contact us at info@bibamedical.com

3. What personal data we process

The following data will be used:

• Title
• Names (First and Last Names)
• Profession
• Contact information (email, telephone number) 
• Associated medical institution (name, postal address) 
• Job speciality and topic area preferences
• Previous event participations
• Previous funding for event attendance
• Copies of any documents you send us to process your awards entry or bookings
• Your IP address

4. What we use your data for:

• Communication with you 
• Sending newsletters and information about our activities
• Administration of your BIBA Medical account 
• Internal statistical use for collating attendee numbers and trends and optimisation of our activities 
• Usage patterns on the Global Cardiovascular Awards website

5. How your data is stored and handled

This data is stored on our internal server for as long as you remain active with BIBA Medical (Global Cardiovascular Awards website profile, participation in GCA event) and will be deleted after 7 years of inactivity or upon your justified request in accordance with Art 17 GDPR (see section 6 of this information sheet for further details).

Our database and platform developers are contractually obliged to adhere to all standards of data protection according to EU GDPR. Furthermore, your data will be handled exclusively by BIBA Medical staff and will not be disclosed to any third parties with the exception of IT companies providing administration software or any authorities, and companies with a legitimate interest in the data for purposes of event management, such as the badging company and our AV partner handling the presentations for GCA event.

Please note however, that if you have submitted the same data in the context of a different service or contract with BIBA Medical (e.g. newspaper subscription, CX Symposium event participation) additional data usage terms and condition may apply.

5a. Information about how we may share your data with our industry partners With your consent, we will make limited registration information available to our industry partners, limited to your name, speciality, email and country. This is in our and our industry partners’ legitimate business interests: it allows us to attract the most appropriate sponsors for the Awards and to facilitate business-to-business communication between our industry partners and our event attendees.

We will never share your personal contact information with industry partners such as your email address, phone number or postal address unless you have given active consent like in the instances detailed below.

6. Your rights

Information and Access

You are entitled to obtain information by BIBA Medical as to which personal data are being processed and to get access to that personal data upon your request. We will provide you with one copy of the personal data undergoing processing free of charge, unless the disclosure may adversely affect the rights and freedoms of others.

Withdrawing consent

Should you have consented to a specific use of your data by BIBA Medical, you can withdraw that consent at any time, by changing your account settings or contacting us at info@bibamedical.com.

Rectification and Erasure

You are entitled to request rectification of inaccurate personal data or completion of incomplete personal data concerning you without undue delay. You are entitled to request erasure of personal data without undue delay, if

(i) Personal data are no longer necessary in relation to the purposes for which they were collected,

(ii) You object to the processing

(iii) Personal data have been unlawfully processed

(iv) Personal data have to be erased for compliance with a legal obligation applicable to BIBA Medical

However, BIBA Medical is not obliged to execute such erasure if processing is necessary

(i) for exercising the right of freedom of expression and information,

(ii) for compliance with a legal obligation to which BIBA Medical is subject,

(iii) for the establishment, exercise or defence of legal claims.

Restriction of Processing

You are entitled to request the restriction of processing of personal data in the following circumstances and for the following periods of time:

(i) you contest the accuracy of the personal data concerning you; restriction of processing may be affected for a period enabling the us verify the accuracy of the relevant personal data,

(ii) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead,

(iii) we do no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims,

(iv) you have objected to processing, for the period until the verification whether our legitimate grounds override those of you.

Data Portability

You are entitled to data portability, namely to receive your personal data which you have provided to BIBA Medical and which is processed

(i) based on the concluded contract

(ii) and by automated means in a structured, commonly used and machine-readable format.

You are entitled to request that the personal data is transmitted directly to another controller by us, where technically feasible. This right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority.

Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on our legitimate interests according to Art 6 para 1 point of GDPR. If you object to processing of your personal data, we shall cease to process this data unless our legitimate interests to processing your personal data prevail. If you have agreed to your personal data being processed for marketing purposes, you shall have the right to object at any time to processing of personal data concerning you. In this case, we will cease the processing or your personal data for marketing purposes immediately.

Right to file complaint

You have the right to file a complaint with the Information Commissioner’s Office (ICO), if you believe that your rights to data protection are being infringed.

Last updated July 2023